How to Set Up Your WhidbeyHealth Foundation Email Signature in Outlook

 

Step 1: Copy the Signature Template

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1. Select the entire signature block — start just below the "delete after pasting" text at the top and end just above the "delete after pasting" text at the bottom

2. Press Ctrl+C (or Cmd+C on Mac) to copy

 

Step 2: Create the Signature in Outlook

 

Outlook Desktop App (Windows)

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1. Open Outlook

2. Click File → Options → Mail → Signatures…

3. Click New, name it (e.g., "WHF Signature"), then click OK

4. Click in the Edit signature box and press Ctrl+V to paste

 

Outlook Desktop App (Mac)

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1. Open Outlook

2. Click Outlook (menu bar) → Settings → Signatures

3. Click the + button to create a new signature

4. Click in the editor and press Cmd+V to paste

 

Outlook on the Web

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1. Go to outlook.office.com and sign in

2. Click the ⚙ gear icon (top right) → search "signature" or go to Mail → Compose and reply

3. Click + New signature, give it a name

4. Click in the editor and press Ctrl+V to paste

 

Step 3: Customize Your Information

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Replace the placeholder text with your actual details:

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• First Last — Your full name

• Job Title — Your job title

• Office Number — Your office phone and extension

• Mobile Number — Your mobile number (or delete if not applicable)

• name@whidbeyhealth.org — Your email address

• Leave these as-is: the WHF logo, "WhidbeyHealth Foundation," the website link, and the Coupeville address.

 

Step 4: Delete the Helper Text

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Remove the two lines that say "delete after pasting" at the top and bottom of the signature.

 

Step 5: Set as Default

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• Under Choose default signature, set it for New messages and optionally for Replies/forwards

• Click Save or OK

 

Step 6: Test It

 

Send yourself a test email to make sure the logo, formatting, and links all look correct.