Privacy Policy

Effective Date: July 1, 2025

https://www.whidbeyhealthfoundation.org/

At WhidbeyHealth Foundation, we are committed to respecting your privacy and protecting the personal information you share with us. This Privacy Policy outlines how we collect, use, and safeguard your data, and explains our compliance with applicable privacy regulations, including HIPAA, when appropriate.

1. Information We Collect

We collect information from website visitors, donors, newsletter subscribers, and—under limited, regulated conditions—patients.

a. Personal Information

You may voluntarily provide personal information such as:

Name
Email address
Mailing address
Phone number
Payment details

We collect this information when you:

Make a donation
Register for an event
Subscribe to our newsletter
Contact us through online forms

b. Non-Personal Information

We automatically collect certain data through cookies and analytics tools (e.g., Google Analytics) to help improve our website and outreach. This includes:

IP address
Browser type
Referring pages
Time spent on our site

2. How We Use Your Information

We use your information to:

Process and acknowledge donations
Send receipts, impact reports, and relevant updates
Respond to inquiries or requests
Share newsletters or event invitations
Improve our website and communication efforts

We will never sell, rent, or trade your personal information.

3. Donor Privacy

We deeply respect the privacy of all donors. Donor information is used only for internal purposes and is never shared with or sold to outside organizations. You may opt out of public recognition or communications at any time by contacting us.

4. HIPAA and Fundraising: Use of Patient Information

In accordance with HIPAA Code of Federal Regulations Title 45 §164.514(f)(1), healthcare organizations are permitted to share limited patient information with institutionally related foundations like ours for fundraising purposes—without requiring patient authorization.

WhidbeyHealth Foundation only uses mailing and email addresses from this list and never accesses clinical or diagnostic details.

Patient Rights

Per WhidbeyHealth's Notice of Privacy Practices (Privacy Rights, Page 4): “In the case of fundraising: We may contact you for fundraising efforts, but you can tell us not to contact you again.”

We are committed to respecting this right. All fundraising-related communication includes an option to opt out of further contact.

5. Email Communications

We may occasionally send:

Updates on our work
Newsletters
Invitations to events
Fundraising appeals

You can unsubscribe at any time by clicking the link at the bottom of any email or by contacting us at foundation@whidbeyhealth.org.

6. Data Security

We employ industry-standard security measures to safeguard your personal information. These include:

Encryption for online donations
Secure storage systems
Access controls for staff and contractors

7. Your Rights

You have the right to:

Access and review your personal data
Request corrections or updates
Opt out of communications
Request deletion of your data (subject to legal or operational needs)

To exercise any of these rights, please email us at foundation@whidbeyhealth.org.

8. Third-Party Services

We work with trusted third-party platforms to process donations, manage emails, and handle event registrations. These vendors are contractually required to:

Protect your personal information
Use it only for the purposes outlined in our agreements

9. Cookies and Tracking

Our website uses cookies and similar technologies to:

Understand visitor behavior
Improve user experience
Measure engagement

You can control cookie preferences through your browser settings.

10. Changes to This Policy

We may update this Privacy Policy periodically. All changes will be posted on this page with an updated effective date.

11. Contact Us

For questions, concerns, or requests regarding your data, please contact us:

Email: foundation@whidbeyhealth.org
Phone: 360.678.7656, Ext. 6501

Mailing Address:
WhidbeyHealth Foundation
PO Box 641
Coupeville, WA 98239