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Join Our Team at WhidbeyHealth

Where Compassion and Excellence Thrive

Are you passionate about making a difference in the lives of others?

At WhidbeyHealth Foundation, we are dedicated to Advancing the Quality & Access of Care for our Whidbey Community. Whether you join us as an employee or volunteer, you'll have the opportunity to work alongside dedicated professionals and passionate community members in a supportive and collaborative environment.

We believe in fostering a culture of compassion, innovation, and continuous learning.

Explore our current openings and discover how you can become part of a team that's committed to making a positive impact every day. Join us in shaping the future of healthcare philanthropy on Whidbey Island!

Open Position: Grants and Philanthropy Programs Coordinator (See Below)

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Grants and Philanthropy Programs Coordinator

For a Full Job Description: 

JOB SUMMARY

Reporting to the Executive Director, Foundation, the Grants and Philanthropy Programs Coordinator plays a vital role in diversifying and expanding our organization's revenue streams. This multifaceted position involves coordinating grant management, developing, and executing various philanthropy programs, and actively coordinating events, outreach, and campaigns.

The Grants and Philanthropy Programs Coordinator contributes to the strategic growth of our organization by maximizing fundraising opportunities. The successful candidate will identify funding opportunities, build relationships with grant-making organizations, and ensure the alignment of the organization's mission and programs with potential funders' priorities.

The Coordinator should be someone proactive, trustworthy, dedicated, focused, self-directed, and able to take initiatives, balancing multiple priorities and deadlines, while ensuring the high level of professionalism, confidentiality, and customer service. Assignments outside of business hours are expected during major fundraising events and initiatives—this includes evening and weekend work.

KEY RESPONSIBILITIES

PHILANTHROPY PROGRAMS
Conceptualize, plan, and execute philanthropy programs aimed at:

  • Diversifying revenue sources

  • Maximizing fundraising impact

  • Expanding donor retention and engagement

  • Capturing prospective donors, diversifying donor base, and increasing retention rate

  • Maximizing social media and digital marketing reach, conversion, and engage

 

EVENTS & CAMPAIGNS COORDINATION

  • Coordinate planning and executing of events, outreach events, workshops, community programs, and fundraising campaigns from start to finish. 

  • Ensure seamless execution of events to maximize impact and attendance.

  • Coordinate project management planning, continuously updating master plans, action plans, and task sheets.

  • Secure and increases awarded funds for events and campaigns from sponsorships, grants, peer to peer fundraising, crowdfunding, and individual donors.

  • Prepare event / campaign budget, marketing materials, and logistics.

  • Generate reports to evaluate the effectiveness of fundraising initiatives. Conduct post-event surveys. Develop list of lessons learned, success stories and best practices. Acquire reviews and testimonials.

COMMUNICATION & PROMOTION

  • Create compelling content for various platforms to promote organizational initiatives.

  • Utilize social media, newsletters, and other channels to enhance outreach efforts.

  • Continuously update the foundation’s social platforms and website for increased conversion, reach, and engagement.

 

GRANT MANAGEMENT
 

Grant Proposal Development

  • Conduct the full range of pre- and post-award activities required to prepare, submit, and comply with grant proposals to federal, state/local, and private foundations.

  • Research, write, and submit high-quality grant proposals to foundations, government agencies, corporations, and other grant-making organizations.

  • Develop and maintain master files on grants and paperwork connected to programs funded by grants.

  • Complete all documents, forms, or reports required by the grant.

 

Grant Research and Identification

  • Conduct thorough research to identify new grant opportunities from local and national foundations, corporations, and other philanthropic institutions.

  • Stay informed about potential funding sources and trends in grant funding.


Reporting and Compliance

  • Develop and maintain a comprehensive calendar of grant deadlines and reporting requirements.

  • Ensure timely and accurate submission of grant reports and compliance with funding requirements.

  • Maintain grants management tracking and donor tracking system.

  • Create an efficient system for grant execution and reporting.

  • Coordinate the monitoring and evaluation of programs and projects that are funded by grants.

Relationship Building

  • Cultivate relationships with representatives from grant-making organizations to enhance the organization's visibility and increase funding opportunities.

INTERNAL GRANT SYSTEM COORDINATION
 

Grant Tracking & Compilation for Review

  • Develop and maintain a centralized system / master document to track grants applied for by various WhidbeyHealth departments.

  • Update the document in real-time to provide accurate and current information on the status of each grant application.

  • Compile comprehensive summaries of all grant applications for discussion with the Executive Director and prior to board meetings.

 

Follow-Up and Communication

  • Conduct proactive follow-ups on the status of each grant application.

  • on status and whether additional information is required.

  • Communicate outcomes promptly to respective departments, providing clear and transparent information on the grant application status. 

Impact Reporting:

  • Lead the compilation of impact reports for all awarded grants.

  • Provide detailed overviews of the initiatives funded, their outcomes, and the overall impact on WhidbeyHealth departments and the community.

Attendance at Special Events is mandatory and may require occasional evening or weekend work.

Get in Touch

123-456-7890 

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